Diocese of St. Augustine, Catholic Center
The Human Resources Specialist provides high quality human resource support services in all day-to-day HR department operations. This includes HRIS administration, applicant tracking, recruiting, onboarding, employee records, as well as assisting with the development and administration of programs, policies, and procedures in the Office of Human Resources.
Essential Duties and Responsibilities:
- Assists with full-cycle recruitment for the Catholic Center, partnering with the Sr. HR Generalist and hiring manager to understand their goals, assist them with creating job descriptions and develops recruiting plans for their immediate needs. Tasks include handling internal job postings and managing the Applicant Tracking System (ATS) to quickly and effectively fill open positions.
- Crafts recruiting emails to attract passive candidates. Develops interview guides and coordinates phone screens, interviews, and coordinates scheduling interviews with interview committees if necessary.
- Conducts reference checks, proper background checking, educational verification, and coordinates drug/alcohol testing for leadership positions.
- Ensures that new Catholic Center employees are provided accurate information during a comprehensive orientation/onboarding program. Performs accurate and timely I-9 verification on all new Catholic Center employees.
- Provides support services to diocesan entities with questions in the use of the HRIS and Applicant Tracking System.
- Serves as a backup to the Benefits Administrator in areas of healthcare insurance, retirement, Section 125, and other benefits.
- Serves as a backup to the Family and Medical Leave Act Administrator for the Catholic Center.
- Provides support and works collaboratively with the Office of Safe Environment, which is part of the HR team.
- Coordinates training sessions/workshops/meetings for the Director of HR to disseminate information throughout the diocese; working with the HR team to set up dates, times, scheduling rooms, handouts, visual aid set-up, room preparation, beverages, and food ordering or preparation.
- Performs other related duties as assigned by supervisor.
Knowledge, Skills, and Abilities Required
- Experience with working in a Catholic parish or school is a plus.
- Preferred: Bachelor’s Degree in Business Administration, Human Resource Management, Organizational Psychology, Personnel Administration or a closely related field to the major duties and responsibilities of this position; and have worked in an HR office or professional office setting.
- Must have the ability to respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
- Preferred: Experience using applicant tracking systems and mining applicant databases.
- Meticulous attention to details with the ability to manage multiple tasks in a timely manner.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resource administration.
- Must have the ability to develop and maintain positive relationships with employees at all levels.
- Must have a strong desire to learn. Commitment to being a student of HR Management; constantly learning about HR techniques, philosophies, disciplines, trends, and most importantly, staying informed of all employment laws and the changes in these laws.
- Requires a medium-high level of computer expertise in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
- Provides exceptional level of service to employees, supervisors, priests, pastors, agencies and school personnel by responding to inquiries quickly, completely, accurately, and professionally.
- Ability to capture critical information/key points by using exceptional active listening skills and asking appropriate probing questions while documenting conversations and recommendations given. Contacts frequently contain confidential/sensitive information, necessitating discretion at all times.
- Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
- Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports and recommendations and may make presentations to varied groups.
- Must be flexible, innovative in a fast paced, time-critical environment and the ability to work independently.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one’s own vehicle to various diocesan locations, when necessary.