(05/08/2024)
St. Michael the Archangel Parish
Clearwater

GENERAL STATEMENT OF DUTIES: The Parish Business Manager is an administrator supporting the Pastor’s administrative responsibilities to the parish. The Parish Business Manager is a steward of the financial, physical, and human resources of the parish and has fiduciary responsibility for these areas. In collaboration with the Pastoral Council, the Parish Finance Council, and other parish committees/organizations, the Parish Business Manager ensures parish business practices align with the Mission, Vision, and Values of the parish.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.)
Parish Administration and Financial Resources

  • The Parish Business Manager serves as an administrator and advisor to the Pastor on business and administrative matters that affect the parish. Sound financial management of the parish’s financial resources is a critical component of this position.
  • Responsible for purchasing all goods and services necessary for parish operations with assistance from the parish bookkeeper.
  • Responsible for all parish recordkeeping and providing information and reports required by Diocesan offices.
  • Oversee the days-to-day office services and resources of the parish community.
  • Collaborate with the pastor and bookkeeper in reviewing monthly activities related to income and expenses of the church.
  • Develop long term plan for the parish by collaborating with the pastor and parish committee. Serve on the pastoral council, finance council and as necessary on other boards or committees of the parish or diocese as deemed necessary by the pastor.
  • Serve as the liaison for all parishioners, ministers, parish organizations and work closely with the pastor and deacon to represent a welcoming community
    Parish Physical Resources
  • The Parish Business Manager ensures parish grounds, facilities and property are maintained in good working order and provide a safe, attractive, and inviting environment for parishioners and visitors.
  • Oversee facility maintenance and planning to include capital repairs and/or replacements and preventative maintenance programs.
  • Responsible for policies pertaining to the use of the church and parish properties.
    Parish Human Resources
  • The Parish Business Manager practices Servant Leadership and serves as the Pastor’s “chief of staff” for all church employees who hold exempt and non-exempt positions, as well as contractors who may be required to perform work for the parish. The Parish Business Manager is responsible for ensuring appropriate human resources are available to support the Pastor’s responsibilities in meeting the needs of the parish community.
  • Responsible for the supervision of all staff members to include employees and contractors. Create a positive, healthy, and Christ-centric culture where employees are equipped to do their job and feel appreciated and supported
  • Schedule all ministers monthly and send weekly reminders. Plan for contingencies in case of illness, or other personal obligations that interfere with schedule.
  • Facilitate sound employee relations through salary and benefits administration, and employment policy development and communication. Coordinate performance evaluations and disciplinary processes.
  • Maintain all parish employee personnel files.
  • Assure employment policies and practices are conducted in accordance with the Diocese policies and all local, state, and federal employment laws.
  • Responsible for the recruitment of all parish employees. When needed, look to the Pastoral Center’s Human Resources Department to support the process to include the development or review of job descriptions, posting positions on the DOSP website and interview and selection process.
  • Work with other parishes in the Diocese to promote the sharing of talent and resources.
    COLLABORATIVE RELATIONSHIPS
    The Bookkeeper is directly accountable to and evaluated by the Pastor. The Bookkeeper is accountable to the Pastor for time and attendance. Other collaborative relationships involve the following offices:
  • Diocesan Finance Ministry
  • Human Resource Ministry
    PARISH EVENTS
  • Support and assist with parish wide events as needed.
    ADDITIONAL DUTIES
  • Serves as part of the Pastoral team in our disciple efforts
  • Directs the preparation of the Sunday Bulletin and proofreads the final copy
  • Oversees the parish web page
  • Supervises welcome program
  • Attends parish functions
  • And other duties as specified by the Pastor
    QUALITIES AND SKILLS AND EXPERIENCE
  • Must be a practicing Catholic
  • BA/BS preferred
  • 3+ years’ experience progressively responsible business and supervisory experience
  • Knowledge of accounting principles and practice
  • Proficient with Microsoft Word, Excel and ability to use financial programs such as QuickBooks.
  • Must show a demonstrated ability to set priorities and to organize work effectively, including maintaining effective record keeping systems.
  • Strong communication skills, including oral presentation and business writing. An ability to compose correspondence and reports
  • Must have the ability to manage while prioritizing workflow and maintaining flexibility.
  • Strict confidentiality must be adhered to.
    Successfully pass a level II (FBI) criminal history background check and attend Safe Environment Training before employment.
    To apply please click here