(09/23/2024)
St. Mary Parish
Tampa
GENERAL STATEMENT OF DUTIES:  Under the direct supervision of the Pastor and in accordance with established policies and procedures, the Parish Mission Manager serving the ministry of Santa Maria Mission – a direct ministry of St. Mary Catholic Church – is a key professional suitable for all religious services, running all the operational aspects of the ministry, caring for the community, and helping to promote the growth of the community. This role involves working closely with the Pastor, assigned clergy, and parish staff members to ensure smooth operations, direct communication between the parish and the ministry of Santa Maria Mission, and ensuring a welcoming environment for parishioners, visitors, and staff. The Parish Mission Manager serves as the hub of reception, hospitality, and information at Santa Maria Mission. It is important that the Parish Mission Manager possess strong communication and interpersonal skills to work effectively with others. This role oversees Santa Maria Mission’s daily operations, and communication efforts, ensuring compliance with diocesan policies and providing general supervision to volunteers.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.) 

Administrative Management:

  • Provide welcoming hospitality to all who contact the Mission Office.
  • Manage the Mission Office and volunteers, ensuring a positive and professional work environment.
  • Develop and oversee building use, maintenance needed, and calendar planning.
  • Coordinate meetings on Santa Maria Mission premises as well as coordinate with parish staff at St. Mary for meetings on church premises.
  • Administer office operations, including mail, filing, ordering supplies, cleaning, and protecting sacred vessels and sacred vestments, and managing non-ministerial volunteers.
  • Overseeing the ministry of the Food Pantry service of dry, non-perishable goods, and potentially one hot meal served per week.
  • Handle the Mission’s communications, including bulletins and newsletters. Working with St. Mary staff to keep online announcements, social media, and website information up to date.
  • Ensure ministries of the Mission have proper resources.

Financial Management:

  • Implement and ensure Diocesan policies for Sunday collections and Diocesan campaigns.
  • Educate and support volunteers in stewardship purposes, and economic fundraisers.
  • Coordinate with St. Mary Parish Finance Manager and Finance Council to set annual budget for the ministry of Santa Maria Mission.
  • Serve as a liaison to the parish Finance Council.

Buildings and Grounds Management:

  • Coordinate the general operation of the mission, including overall well-being of the physical plant and maintenance.
  • Provide pastor with regular updates on maintenance and capital improvements at the Mission.
  • Ensure the Mission’s compliance with liability insurance and safety regulations.

Stewardship and Development:

  • Manage and facilitate stewardship education programs and offertory enhancement initiatives.
  • Coordinate capital campaigns, grant requests, and the Catholic Ministry Appeal.
  • Promote planned-giving and track parish demographics.
  • Other duties as assigned by the Pastor.

Additional Responsibilities:

  • Ensure confidentiality in handling sensitive parish information.
  • Help and direct parishioners with documents and paperwork for sacraments.
  • Facilitates the appointments with the mission’s priest based on his general calendar.

PARISH EVENTS

  • Support and assist with parish events as needed.

QUALIFICATIONS/ SKILLS

Successfully pass a level II (FBI) criminal history background check and attend Safe Environment Training before employment.

Must be a practicing Catholic, active in a Catholic Parish, and be able to express personal knowledge of the Catholic faith and commitment to Catholic ideals.

Bachelor’s degree in business, Public, or Non-profit Administration, or equivalent experience.

Bi-Lingual (Fluency in Spanish and English).

Must have strong communication and interpersonal skills, the ability to work with people of different cultural and demographic backgrounds, and overall community building skills.

Collaborate with other members of the Parish Office Team to source appropriate assets that create a compelling and cohesive social media presence.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Familiarity with Catholic Church life.

Working knowledge of Non-profit organizations and good practices.

Ability to plan, organize, and prioritize tasks in a collaborative environment.

Ability to successfully relate to people of all backgrounds, cultures and ages. Ability to clarify our parish mission and identity – in alignment with the Diocese of St. Petersburg and the overall mission of the Catholic Church.

Ability to work with creation tools and content management such as WordPress, Publisher, Canva, etc..

Responsible for completing own work on-time and with excellence.
To apply for this position, click HERE