This position will begin January 3rd, 2024.
The Payroll Specialist reports to the Payroll Manager/Senior Accountant under the Finance Ministry. This position supports all aspects of payroll for the Diocese, providing payroll system/software expertise and ongoing support to parishes, schools, and other entities. The Specialist is responsible for preparing and running payroll, uploading retirement plan contributions, and developing and sharing best practices in these areas for entities across the Diocese. In addition, this position works closely with parishes, schools, and other ministries to ensure compliance in several HR and payroll related areas, including employee tax forms, Affordable Care Act review and reporting processes, and employee records.
Major Duties and Responsibilities
- Assist and demonstrate high-level expertise with the payroll software system, Paylocity, and its functions across modules in Payroll and HR. Identify and recommend updates to payroll processing software, systems, and procedures.
- Prepare and process payroll:
- Prepare time entry and approval emails for each payroll and enter/correct time entry as needed.
- Conduct accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Process for payment all employee withholding liabilities, including elections, donation pledge payments, retirement plan contributions, etc.
- Ensure pay is processed on time, accurately, and in compliance with government regulations.
- Special care for setting up and processing ordained clergy payrolls.
- Assist parish, school, and ministry locations across the Diocese with payroll scheduling, set-up, and processing. Assist developing guidelines and training materials that demonstrate best practices. Troubleshoot issues that arise.
- Assist locations across the Diocese in year-end preparedness, including the issuing of W-2 and 1094/1095 tax forms.
- Provide support to the Human Resources Ministry regarding employee benefits administration:
- Administer HSA deposits Diocese-wide.Ensure all benefits changes are entered appropriately in the payroll system for payroll deduction.Verify the calculation of monthly premium statements for all group insurance policies. Resolve billing or administrative problems.Monitor Affordable Care Act compliance.
- Submit required reports as requested by government entities
- Cooperate with financial audits by providing records and documentation to auditors.
- Perform other duties as assigned.
In addition to the working conditions noted in the attached Working Conditions Supplement, this position is a full time, 37 ½ hour week, however, this position is expected to work hours as needed and occasionally they may exceed 37 ½ hours per week. Travel throughout the Diocese may be required occasionally. This position requires a secured office with necessary computer equipment and software and secure fax.
Qualities and Skills
- Bachelor’s Degree in Accounting, Finance, or Business Administration or equivalent education/experience preferred
- Minimum of two years’ experience in payroll processing and payroll issues.
- Experience with Paylocity preferred
- Knowledge, Understanding and familiarity of financial practices of parishes and schools in a Catholic context
- Specific abilities required to satisfactorily perform the functions of the job include adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; and working with frequent interruptions. The tasks performed in this office require a patient, service-oriented approach.
- Specific skills required to satisfactorily perform the functions of the job include using pertinent software application; operating standard office equipment; performing accounting procedures; performing standard bookkeeping; planning; preparing and maintaining accurate records.
- Successfully complete a FDLE Level II Criminal Background screening and meet the Minimum Standards of Moral Conduct of the Diocese. The Pastoral Center participates in E-Verify.
- Knowledge of and familiarity with Catholic theology and the Catholic Church in St. Petersburg; Or Active member of a Roman Catholic parish faith community;
NOTE: This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
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