Parish Office Administrator

St. Catherine of Siena Catholic Church is seeking a part-time Parish Office Administrator. This hourly position works approximately 24 hours per week and operates under the supervision of the Director of Parish Operations. The typical work week would be Monday, Tuesday & Wednesday. Occasional evening or weekend availability.

Qualifications

• Strong organizational & time-management skills

• Excellent communication and interpersonal skills with a commitment to serving the parishioners

• Ability to work independently, self-motivated and exercise good judgement

• Respects and upholds the culture, mission, and collaborative spirit of the parish office and staff

• Proficient with Microsoft Office 365, ability to learn Ministry Platform

• Attention to detail and accuracy in data entry

• Ability to maintain confidentiality

• Friendly, welcoming, and professional demeanor

Job Duties

General Office Support

  • Provide front-desk/reception support and phone rollover coverage
  • Support Offertory Count as needed
  • General administrative and staff support
  • Support to the Director of Parish Operations
  • Open, organize, and route parish mail to the Director of Parish Operations
  • Support DPO with all aspects of Accounts Payable
  • Stuff, stamp, and send outgoing bills
  • Attach check stubs to invoices and place in DPO mailbox for approval
  • File all invoices and documents

Support to the Director of Communications

  • Partner with Communications Director to print and distribute parish information
  • Print, file, and distribute Facility requests
  • Attend Monthly Facility meeting
  • Back up for Bulletin

New Parishioner & Parishioner Database Support

  • Enter new parishioner registrations into Ministry Platform
  • Update parishioner database information
  • Assemble new parishioner starter envelopes

Additional Qualifications

Ideal candidate must be a practicing Catholic in good standing with the Church.

Bilingual in English and Spanish a plus

Candidate must successfully pass Level II FBI Background Screening and complete Safe Environment Training.

Please email resume and cover letter to: Leslie D’Elia at delia@scosparish.org,