Position Overview

St. Cecelia Catholic Church, founded in 1924 and serving over 2,800 families, is seeking a dynamic, collaborative, and mission-driven Parish Business Manager to support the Pastor in the administrative, financial, operational, and human resource functions of the parish. As a member of the Parish Leadership Team, the Parish Business Manager serves as a steward of the parish’s financial, physical, and human resources, ensuring that all business practices align with the Mission, Vision, and Values of St. Cecelia Catholic Church and the Diocese of St. Petersburg.

The Parish Business Manager oversees parish administration, finance, human resources, facilities, stewardship, communications, and operational planning while fostering strong relationships with parish staff, volunteers, parishioners, diocesan offices, vendors, and the local community.

Major Duties and Responsibilities

Parish Mission & Leadership

  • Collaborate with the Pastor and parish leadership in implementing the mission and strategic goals of the parish.
  • Support stewardship as a way of life through prudent management of parish resources.
  • Participate in parish, deanery, and diocesan planning initiatives and leadership efforts

Financial Management & Stewardship

  • Prepare and manage the parish’s annual operating budget in collaboration with the Pastor and Finance Council.
  • Monitor parish income and expenditures and provide monthly and annual financial reports.
  • Ensure accurate financial records and compliance with diocesan, federal, state, and local regulations.
  • Oversee offertory collections, the Catholic Ministry Appeal, stewardship initiatives, capital campaigns, endowments, memorials, and planned giving programs.
  • Maintain relationships with major donors and promote long-term financial sustainability.
  • Manage purchasing, vendor relationships, contracts, and inventory systems while ensuring ethical procurement practices and cost-effective stewardship.

Human Resources & Administration

  • Oversee parish human resources functions, including payroll administration, personnel records, benefits coordination, hiring processes, onboarding, performance support, and staff development.
  • Supervise parish administrative staff, receptionists, accounting personnel, and maintenance staff.
  • Maintain and update position descriptions, policies, procedures, and employee records in compliance with diocesan guidelines and applicable laws.
  • Coordinate office operations, staff meetings, workflow management, and parish administrative procedures.
  • Ensure confidentiality and professionalism in all personnel and parish matters.

Facilities, Operations & Risk Management

  • Direct the management and maintenance of parish facilities, grounds, security systems, and capital improvement projects.
  • Coordinate major repairs, renovations, maintenance contracts, and facility usage.
  • Ensure compliance with diocesan safe environment policies, insurance requirements, risk management standards, and workers’ compensation procedures.
  • Serve as liaison with diocesan offices, contractors, vendors, civic organizations, and government agencies regarding parish operations and compliance matters.

Communications & Technology

  • Support parish communication efforts, including bulletin coordination, database management, census records, marketing initiatives, social media, and technology systems.
  • Oversee parish office technology and information systems to support operational effectiveness and parish engagement.

Parish Engagement & Collaboration

  • Serve as staff liaison to the Finance Council and collaborate with parish councils, ministries, volunteers, school leadership, and diocesan offices.
  • Support parish-wide events, stewardship efforts, and special initiatives as needed.
  • Foster a collaborative, welcoming, and service-oriented culture among staff and parishioners.

Additional Responsibilities

  • Assist the Pastor with additional assignments, projects, and parish initiatives as requested.

Qualifications and Skills

  • Active practicing Catholic committed to the teachings and mission of the Catholic Church.
  • Bachelor’s degree in Business Administration, Church Management, Accounting, Finance, or related field preferred.
  • Minimum of 5 years of leadership and administrative experience, preferably in parish, nonprofit, or organizational management.
  • Strong knowledge of budgeting, financial reporting, human resources, operations, and project management.
  • Excellent organizational, interpersonal, leadership, and conflict-resolution skills.
  • Effective written and verbal communication skills with the ability to prepare professional correspondence and reports.
  • Proficiency in Microsoft Office applications, financial systems, and administrative technology.
  • Bilingual (English/Spanish) preferred.
  • Ability to manage multiple priorities with flexibility, professionalism, discretion, and attention to detail.
  • Must successfully complete Safe Environment Training and pass a Level II background screening.