GENERAL STATEMENT OF DUTIES: 

The Parish Operations Manager is an administrator supporting the Pastor’s administrative and formational responsibilities to the parish. The Parish Operations Manager is a steward of the pastoral, financial, physical, and human resources of the parish. In collaboration with the Parish Finance and Pastoral Councils, along with parish committees/organizations, the Operations Manager ensures the parish business and operations align with the mission, vision, and values of the parish.

Parish Operations: Administration and Operations

• An administrator and advisor to the pastor on business and administrative matters that affect the parish.
• Sound financial management of the parish’s financial resources is a critical part of this position.
• Oversee parish calendar.
• Prepare daily invoices for repayment.
• Responsible for purchasing all goods and services necessary for parish operations with assistance from the parish bookkeeper.
• Responsible for all parish recordkeeping and providing information and reports required by Diocesan offices. Oversees counting the offertory, posting, depositing checks, and online giving reports. Keep envelope database up to date for contributions packet mailings.
• Ability to aid parishioner for setting up their on-line giving process.
• Coordinate parishioner registration process, new parishioner welcome letter and updating Parish Soft database.
• Oversee the day-to-day office services and resources of the parish community.
• Collaborate with the pastor and bookkeeper in reviewing monthly activities related to income and expenses of the church.
• Develop long term plan for the parish by collaborating with the pastor and parish committee.
• Serve on the parish finance council and as necessary on other boards or committees of the parish or diocese as deemed necessary by the pastor.
• Serve as the liaison for all parishioners, ministers, parish organizations and work closely with the pastor and deacon to be a welcoming community.

Support for Faith Formation:

• Offer support to other parish ministry groups.
• Communicate with the Diocese of St. Petersburg as needed for various initiatives and ministries.

Parish Physical Resources  

• The Parish Operations Manager ensures parish grounds, facilities and property are kept in good working order and provide a safe, attractive, and inviting environment for parishioners and visitors.
• Responsible for policies pertaining to the use of the church and parish properties.
• Keep a record of all keys issued.
• Order flowers for Christmas and Easter from wholesaler.
• Annual review and fiscal planning on life-cycle plan – for grounds, maintenance and repairs.
• Oversee technology in office and campus including computers and copiers.
• Ordering office and church supplies and manage petty cash.

Parish Human Resources

• The Parish Operations Manager practices Servant Leadership and serves as the Pastor’s “chief of staff ” for all church employees who hold exempt and non-exempt positions, as well as contractors who may be required to perform work for the parish. The Parish Operations Manager is responsible for ensuring appropriate human resources are available to support the Pastor’s responsibilities in meeting the needs of the parish community.
• Prepare payroll reports for bookkeeper.
• Prepare stipend payments for priests.
• Responsible for the supervision of all staff members to include employees and contractors. Create a positive, healthy, and Christ-centric culture where employees are equipped to do their job and feel appreciated and supported.
• Facilitate sound employee relations through salary and benefits administration, and employment policy development and communication. Coordinate performance evaluations and disciplinary processes.
• Maintain all parish employee personnel files.
• Assure employment policies and practices are conducted in accordance with the Diocese policies and all local, state, and federal employment laws.
• Responsible for the recruitment of all parish employees. When needed, look to the Pastoral Center’s Human Resources Department to support the process to include the development or review of job descriptions, posting positions on the DOSP website and interview and selection process.
• Work with other parishes in the Diocese to promote the sharing of talent and resources.

Collaborative Relationships

• The Bookkeeper is directly accountable to and evaluated by the Pastor. The Bookkeeper is accountable to the Pastor for time and attendance. Other collaborative relationships involve the following offices: Diocesan Finance Ministry and Human Resource Ministry.

• Complete and submit Diocesan Reports (Status Animarum, Mass Attendance, SEP Compliance, quarterly financial reports – prepared by the bookkeeper).
• Attend and Support the Chairperson for the Finance Council.

Parish Events

• Support and aid with parish wide events as needed.
• Liaison between office and liturgical ministries and events

Additional Duties

• Serves as part of the Pastoral team in our disciple efforts.
• Directs the preparation of the Sunday Bulletin and proofreads the final copy.
• Oversees the parish web page.
• Supervises welcome program.
• Attends parish functions.
• Correspondence, and other duties as specified by the Pastor.
• Christmas/Easter mailing.

Qualities/Skills and Experience

• Must be a practicing Catholic
• BA/BS preferred.
• 3+ years’ experience progressively responsible business and supervisory experience.
• Knowledge of accounting principles and practice.
• Proficient with Microsoft Word, Excel and ability to learn and use Parish Software.
• Must show a demonstrated ability to set priorities and to organize work effectively, including maintaining effective record keeping systems.
• Strong communication skills, including oral presentation and business writing. An ability to compose correspondence and reports.
• Must have the ability to manage while prioritizing workflow and maintaining flexibility.
• Strict confidentiality must be adhered to.
• Successfully pass a level II (FBI) criminal history background check and attend Safe Environment Training

To apply please send a cover letter and resume to: operations@stscholastica.org