Employee Handbook and Time Off Policies

Employee Handbook: This is the recommended policy, but note that some entities deviate from the Diocesan recommended policy based on local needs.  Please check with your local business office for the policy being used.

Employee Handbook Last modified March 1, 2018

Diocesan Time Off Policy.  This is the recommended policy, but note that some entities deviate from the Diocesan recommended policy based on local needs. Please check with your local business office for the policy being used.

Diocese Time Off Policy Last modified July 1, 2021

Family Medical Leave (FML) Policy:
The Diocese of St. Petersburg has a specific policy that supersedes any other FMLA policy.  Please click below to view.

Family Medical Leave (FML) Policy DOSP Last modified September 30, 2014

Disability Insurance:
All Full-time and Part-time With Benefits employees are provided Disability insurance. Please click link below to view.
Short and Long Term Disability Insurance

Holidays:
Holidays observed by the Pastoral Center. This is the recommended policy, but note that some entities deviate from the Diocesan recommended policy based on local needs.  Please check with your local business office for the policy being used.

Holiday Schedule 2022 Last modified March 16, 2022 Holiday Schedule 2023 Last modified August 1, 2022

Pastoral Center Dress Code:
Summer Dress Code 2022

Resources

EXEMPTION REGULATIONS: Criteria to determine if an employee is Exempt or Non-Exempt.

Exemption Regulations

Fair Labor Standards & Exemption Regulations.

FLSA FAQ 1

EAP & HARASSMENT INFO:  Information regarding the Diocesan Employee Assistance Program and material on Sexual Harassment reporting – should be provided to all employees.

Harassment Information

Harassment Reporting Form

POSITION (JOB) DESCRIPTIONS: Information regarding creating job descriptions.

Position Descriptions

Position Description – Model

CODE OF CONDUCT: Click here to go to the Safe Environment page

Independent Contractor Contracts, Criteria and Requirements:

Contractor Vendor Registration and Certification Guidelines

Independent Contractor Criteria

Independent Contractor Agreement

Volunteer Application:
Form to be completed by Volunteers. Click here for more information

Personnel Forms

NEW HIRES:

Click here for New Hire Personnel Forms and Information.

EMPLOYEE TERMINATIONS: Termination of employees must first be reviewed and discussed with the Executive Director of Human Resources or Diocesan Counsel.

Click here for Termination Forms and procedures

EMPLOYEE ASSISTANCE PROGRAM (EPA) & HARASSMENT INFO:  Information regarding the Diocesan Employee Assistance Program and material on Sexual Harassment reporting should be provided to all employees.

Harassment Information

Harassment Reporting Form

STATUS CHANGE REQUEST: Recommended to record new hires, changes in employment, changes to dependents and terminations.

Status Change Request/Personnel Action Form Last modified June 30, 2022

Exit Interview

If employee has benefits, please complete the following forms:

Adding or Removing Self/Depentdent(s) Outside of Open Enrollment Group Health

EMPLOYEE EVALUATIONS: Job/ Ministry Assessment form below can be used as a template; or a memo can be used as long as it includes the same information.  Employee must be provided with a copy and the original placed in employee file.

Employee Evaluations Job Ministry Assessment

DISCIPLINARY PROCESS: Recommendations when disciplinary action of an employee is being considered.

Disciplinary Procedures

Constructive Discipline Form

Labor Law Posters

Labor Law Posters: Information on posting of mandatory labor law poster.  Please note that Labor Law Posters obtained by private companies contain information that is considered standard for general businesses.  We are a non-profit and the poster cannot be tailored to our particular needs.  Example: FMLA.  It will be necessary to cover over the FMLA with the Diocesan FML policy.  See below for additional information.

Posters that our Diocese is required to post are:
• Employee Polygraph Protection Act
• Fair Labor Standards (Minimum Wage) (FLSA)
• Equal Employment Opportunity (EEOC)
• Unemployment, Discrimination, Uniformed Services Act (USERRA)
• HIPAA, Fair Credit Report Act
• OSHA regulations
• FML – our own policy replacing FMLA which can be found on our website under Human
Resources, FML

Free posters can be obtained through the links below:
Federal website: www.dol.gov/elaws or
State of Florida website: https://floridajobs.org/business-growth-and-partnerships/for-employers/display-posters-and-required-notices

Labor Law Poster Information

FL Minimum Wage Poster – Effective 09/01/2021